![]() The final attribute was about action and ensuring we included clear information about when and how people needed to respond and what the next steps were after they had responded. We also needed to consider where we used bold text and to reserve this for only the most important information.Ĭontent was the third attribute and the main recommendations were to ensure the privacy statement was easy for people to understand and that information was clear about which elections different people are eligible to vote in. Findings showed we needed to consider using colour carefully, as it did not make a difference to usability and was a negative factor for some people. The second attribute was about layout and design. Another point was about using simple language to make it easy for people to understand the information. This would help people to see the materials are important and come from a credible source. One of the main points was to show who the materials are from, through featuring council logos and contact details. The first attribute was about establishing trust and engagement. Testing results showed we needed to focus on four attributes when designing the materials. Os byddwch yn cael y llythyr hwn ac nad yw’r person y mae’r llythyr wedi ei gyfeirio ato yn byw yn y cyfeiriad hwn, neu os yw’r cyfeiriad ar yr amlen yn anghywir, rhowch wybod i ni. Don’t redirect this letter.Ĭofrestrwch i bleidleisio ar-lein yn gov.uk/cofrestru-i-bleidleisio If you receive this letter and the addressee does not live at this address, or if the envelope is incorrectly addressed, please let us know. Register to vote online at gov.uk/register-to-vote Os ydych yn byw yng Nghymru ac yn 14 oed neu drosodd, gallwch bellach gofrestru i bleidleisio If you live in Wales and are 14 or over you can now register to vote We have provided the letter in Word, but you may use whichever format you prefer, and can simply copy and paste the content.Įveryone who lives in Scotland and is 14 or over can now register to vote In testing, we found that participants strongly approved of the addition of a deadline date. We recommend that where the recipient is being asked to provide information or make an application you include a date by which the recipient must do so. ![]() You can make changes to the recommended letters, but if you do so, you will need to ensure that the letters comply with the relevant legislation. We know you may need to send several other types of letter, and we recommend you use one of the recommended letters as the basis for any other letters you send. The list of recommended letters has been developed based on feedback we’ve had about what will be most useful for us to provide. Invitation to register – reminder (ITR-R).In addition to the prescribed letters, we have created a number of other letters that we recommend you use. Further information on privacy notices is contained in our data protection guidance.Ī placeholder is reserved at the foot of each page on the right for barcodes to be added locally if required to support processing. The required privacy statement is also included and you will need to add contact details and a link to your privacy notice. The back pages of the ITR contain guidance for the recipient which should not be changed. All other ITRs have a combined cover letter on the first page that must be used with the form. The first page of the standard ITR is blank for you to include the relevant letter. The other ITRs can be produced in either A4 or A3 folded to make an A4-size booklet. The standard ITR form must be printed on A3 paper, folded to make an A4-size booklet. The forms must be pre-populated with the name and address of the individual if you have it. Invitation to register – No fixed addressĬonfirmation of a successful application letter (solicited and unsolicited)Īll ITR forms are prescribed: both the content and layout must not be changed except where stated otherwise. Great Britain (English) and Great Britain (Welsh) ![]() Invitation to register – letter (used with ITR form) Scotland, England, Wales (English) and Wales (Welsh)Įlectronic communication (Email Canvass Communication)
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